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What should I write in an apology letter, since I have decided not to join a company after accepting an offer letter

Should I keep looking after accepting a job offer?What should I do when I've been verbally told I would get an offer letter, but still haven't gotten one after 4 weeks?Do I accept an offer from a company that I am not likely to join?New job hasn't confirmed starting date and I want to give current employer as much notice as possibleHow should I address my manager in my resignation letter?HR delayed background verification, now jobless as resignedNo email communication after accepting a formal written offer. How should I phrase the call?What should I do if after receiving a verbal offer letter I am informed that my written job offer is put on hold due to some internal issues?Should I inform the current employer that I am about to resign within 1-2 weeks since I have signed the offer letter and waiting for visa?What company will do, if I send their offer letter to another company

.everyoneloves__top-leaderboard:empty,.everyoneloves__mid-leaderboard:empty,.everyoneloves__bot-mid-leaderboard:empty margin-bottom:0;

11

I had accepted an offer letter from an employer 45 days ago, but now I got another (better) offer letter from a different company. Now I am wondering, what should I write in a letter to HR at the first company in order to inform them that I will not be joining them after all? I was supposed to start in 15 days.

professionalism communication job-offer human-resources

share|improve this question

edited Jun 7 at 13:49

David K

25.4k1717 gold badges9090 silver badges129129 bronze badges

asked Jun 7 at 13:34

r15r15

27611 silver badge1212 bronze badges

add a comment | 

11

I had accepted an offer letter from an employer 45 days ago, but now I got another (better) offer letter from a different company. Now I am wondering, what should I write in a letter to HR at the first company in order to inform them that I will not be joining them after all? I was supposed to start in 15 days.

professionalism communication job-offer human-resources

share|improve this question

edited Jun 7 at 13:49

David K

25.4k1717 gold badges9090 silver badges129129 bronze badges

asked Jun 7 at 13:34

r15r15

27611 silver badge1212 bronze badges

add a comment | 

I had accepted an offer letter from an employer 45 days ago, but now I got another (better) offer letter from a different company. Now I am wondering, what should I write in a letter to HR at the first company in order to inform them that I will not be joining them after all? I was supposed to start in 15 days.

professionalism communication job-offer human-resources

share|improve this question

edited Jun 7 at 13:49

David K

25.4k1717 gold badges9090 silver badges129129 bronze badges

asked Jun 7 at 13:34

r15r15

27611 silver badge1212 bronze badges

share|improve this question

edited Jun 7 at 13:49

David K

25.4k1717 gold badges9090 silver badges129129 bronze badges

asked Jun 7 at 13:34

r15r15

27611 silver badge1212 bronze badges

share|improve this question

edited Jun 7 at 13:49

David K

25.4k1717 gold badges9090 silver badges129129 bronze badges

asked Jun 7 at 13:34

r15r15

27611 silver badge1212 bronze badges

edited Jun 7 at 13:49

David K

25.4k1717 gold badges9090 silver badges129129 bronze badges

edited Jun 7 at 13:49

David K

25.4k1717 gold badges9090 silver badges129129 bronze badges

asked Jun 7 at 13:34

r15r15

27611 silver badge1212 bronze badges

asked Jun 7 at 13:34

r15r15

27611 silver badge1212 bronze badges

3 Answers
3

active

oldest

votes

14

Declining an offer after already accepting it is very unprofessional (at least) and maybe illegal (breaking some terms of contract), it can also severely burn bridges for you. Moreover, in your case, you took 3/4th of the time to revise your decision - which makes it even worse.

Read the offer letter acceptance criterion carefully and if you're ready for the facing the consequences (if any) of backing out, send an email mentioning:

"Hello, I regretfully inform you that due to the circumstances, I will not be able to join your organization. It was a pleasure having the chance to be part of the organization. Thanks."

Keep it short and simple.

share|improve this answer

edited Jun 7 at 13:48

answered Jun 7 at 13:42

Sourav GhoshSourav Ghosh

20k2121 gold badges9797 silver badges122122 bronze badges

• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  Can you please mention what to write in subject. Thank you.
  
  – r15
  Jun 7 at 13:53
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  Do you have a contact? I'd maybe use the last communication from them as the subject -- "Start Date", or "Offer", or whatever. Go off of what the last communication was, and apologize for having to back out. Don't feel bad for doing what is best for you and your family.
  
  – Keith
  Jun 7 at 14:21
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  @Keith - Thank you for your motivation. Yes I have contact number. Go off of what the last communication was?
  
  – r15
  Jun 7 at 14:58
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  That's probably how I'd do it. If they sent an offer letter, reference that.
  
  – Keith
  Jun 7 at 16:01
  

  
  
  
  

add a comment | 

25

Make it very short and simple.

There is nothing you can say that will change what you have done.

Let them know now, so they can get started on either contacting another finalist, or starting the search over.

Now keep in mind depending on what you signed, and what country you are in you could be in violation of a contract with penalties.

share|improve this answer

answered Jun 7 at 13:41

mhoran_psprepmhoran_psprep

46.7k66 gold badges7979 silver badges166166 bronze badges

add a comment | 

3

You have no obligation to write an apology letter, and in my personal opinion, it would be pretty tacky to do so. If you haven't signed anything with the first company, you didn't commit to them yet and it isn't too late to change your mind. They will (or, at least, should) understand this. Simply tell them that you've changed your mind about the offer and move on.

share|improve this answer

answered Jun 7 at 17:50

scatterscatter

68122 silver badges77 bronze badges

• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  Agreed. People do this all of the time. Unless there's a legally binding contract then no obligation of any kind exists.
  
  – joeqwerty
  Jun 7 at 18:33
  

  
  
  
  


• 
  
  
  

  
  4
  

  
  
  
  
  
  

  
  
  @JoeStrazzere A moral commitment or legal commitment?Currently its a promise you are breaking (the company has not give you anything and you have not done anything for the company).The commitment happens when you do work for compensation.Not saying that breaking a promise will not have consequences but having not received anything I would feel no obligation if a better opportunity turned up.I like think about it from the company perspective;If the company had a change in its situation would they give me a second though in canceling the job opportunity. Most American companies would not.
  
  – Martin York
  Jun 7 at 19:26
  
  

  
  
  
  


• 
  
  
  

  
  1
  

  
  
  
  
  
  

  
  
  @JoeStrazzere So you are never ever going to leave the company you currently work for no matter what the situation? I seem to remember you committed to them when you accepted their initial offer. Commitment is a two way street. Employee will work for you the company and the company will pay the employee. As long as scenario is Mutually beneficial. Either party may break the commitment at ANY time when they no longer feel that it serves their best interests (that's why we have contracts).
  
  – Martin York
  Jun 8 at 3:21
  
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  @JoeStrazzere Now I make a commitment to my friend I will keep that commitment. Unless something like my mother dies! I am going to the funeral; and I would expect a friend to understand the situation. All commitments are situationally dependent (there are no absolutes).
  
  – Martin York
  Jun 8 at 3:24
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  @JoeStrazzere If you give your word. And would keep that commitment no matter the situation. Then you are a better man/woman/person than any others I have ever met.
  
  – Martin York
  Jun 8 at 3:28
  
  

  
  
  
  

 | 
show 2 more comments

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14

Declining an offer after already accepting it is very unprofessional (at least) and maybe illegal (breaking some terms of contract), it can also severely burn bridges for you. Moreover, in your case, you took 3/4th of the time to revise your decision - which makes it even worse.

Read the offer letter acceptance criterion carefully and if you're ready for the facing the consequences (if any) of backing out, send an email mentioning:

"Hello, I regretfully inform you that due to the circumstances, I will not be able to join your organization. It was a pleasure having the chance to be part of the organization. Thanks."

Keep it short and simple.

share|improve this answer

edited Jun 7 at 13:48

answered Jun 7 at 13:42

Sourav GhoshSourav Ghosh

20k2121 gold badges9797 silver badges122122 bronze badges

• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  Can you please mention what to write in subject. Thank you.
  
  – r15
  Jun 7 at 13:53
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  Do you have a contact? I'd maybe use the last communication from them as the subject -- "Start Date", or "Offer", or whatever. Go off of what the last communication was, and apologize for having to back out. Don't feel bad for doing what is best for you and your family.
  
  – Keith
  Jun 7 at 14:21
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  @Keith - Thank you for your motivation. Yes I have contact number. Go off of what the last communication was?
  
  – r15
  Jun 7 at 14:58
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  That's probably how I'd do it. If they sent an offer letter, reference that.
  
  – Keith
  Jun 7 at 16:01
  

  
  
  
  

add a comment | 

14

Declining an offer after already accepting it is very unprofessional (at least) and maybe illegal (breaking some terms of contract), it can also severely burn bridges for you. Moreover, in your case, you took 3/4th of the time to revise your decision - which makes it even worse.

Read the offer letter acceptance criterion carefully and if you're ready for the facing the consequences (if any) of backing out, send an email mentioning:

"Hello, I regretfully inform you that due to the circumstances, I will not be able to join your organization. It was a pleasure having the chance to be part of the organization. Thanks."

Keep it short and simple.

share|improve this answer

edited Jun 7 at 13:48

answered Jun 7 at 13:42

Sourav GhoshSourav Ghosh

20k2121 gold badges9797 silver badges122122 bronze badges

• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  Can you please mention what to write in subject. Thank you.
  
  – r15
  Jun 7 at 13:53
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  Do you have a contact? I'd maybe use the last communication from them as the subject -- "Start Date", or "Offer", or whatever. Go off of what the last communication was, and apologize for having to back out. Don't feel bad for doing what is best for you and your family.
  
  – Keith
  Jun 7 at 14:21
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  @Keith - Thank you for your motivation. Yes I have contact number. Go off of what the last communication was?
  
  – r15
  Jun 7 at 14:58
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  That's probably how I'd do it. If they sent an offer letter, reference that.
  
  – Keith
  Jun 7 at 16:01
  

  
  
  
  

add a comment | 

Declining an offer after already accepting it is very unprofessional (at least) and maybe illegal (breaking some terms of contract), it can also severely burn bridges for you. Moreover, in your case, you took 3/4th of the time to revise your decision - which makes it even worse.

Read the offer letter acceptance criterion carefully and if you're ready for the facing the consequences (if any) of backing out, send an email mentioning:

"Hello, I regretfully inform you that due to the circumstances, I will not be able to join your organization. It was a pleasure having the chance to be part of the organization. Thanks."

Keep it short and simple.

share|improve this answer

edited Jun 7 at 13:48

answered Jun 7 at 13:42

Sourav GhoshSourav Ghosh

20k2121 gold badges9797 silver badges122122 bronze badges

share|improve this answer

edited Jun 7 at 13:48

answered Jun 7 at 13:42

Sourav GhoshSourav Ghosh

20k2121 gold badges9797 silver badges122122 bronze badges

answered Jun 7 at 13:42

Sourav GhoshSourav Ghosh

20k2121 gold badges9797 silver badges122122 bronze badges

answered Jun 7 at 13:42

Sourav GhoshSourav Ghosh

20k2121 gold badges9797 silver badges122122 bronze badges

25

Make it very short and simple.

There is nothing you can say that will change what you have done.

Let them know now, so they can get started on either contacting another finalist, or starting the search over.

Now keep in mind depending on what you signed, and what country you are in you could be in violation of a contract with penalties.

share|improve this answer

answered Jun 7 at 13:41

mhoran_psprepmhoran_psprep

46.7k66 gold badges7979 silver badges166166 bronze badges

add a comment | 

25

Make it very short and simple.

There is nothing you can say that will change what you have done.

Let them know now, so they can get started on either contacting another finalist, or starting the search over.

Now keep in mind depending on what you signed, and what country you are in you could be in violation of a contract with penalties.

share|improve this answer

answered Jun 7 at 13:41

mhoran_psprepmhoran_psprep

46.7k66 gold badges7979 silver badges166166 bronze badges

add a comment | 

Make it very short and simple.

There is nothing you can say that will change what you have done.

Let them know now, so they can get started on either contacting another finalist, or starting the search over.

Now keep in mind depending on what you signed, and what country you are in you could be in violation of a contract with penalties.

share|improve this answer

answered Jun 7 at 13:41

mhoran_psprepmhoran_psprep

46.7k66 gold badges7979 silver badges166166 bronze badges

share|improve this answer

answered Jun 7 at 13:41

mhoran_psprepmhoran_psprep

46.7k66 gold badges7979 silver badges166166 bronze badges

answered Jun 7 at 13:41

mhoran_psprepmhoran_psprep

46.7k66 gold badges7979 silver badges166166 bronze badges

answered Jun 7 at 13:41

mhoran_psprepmhoran_psprep

46.7k66 gold badges7979 silver badges166166 bronze badges

3

You have no obligation to write an apology letter, and in my personal opinion, it would be pretty tacky to do so. If you haven't signed anything with the first company, you didn't commit to them yet and it isn't too late to change your mind. They will (or, at least, should) understand this. Simply tell them that you've changed your mind about the offer and move on.

share|improve this answer

answered Jun 7 at 17:50

scatterscatter

68122 silver badges77 bronze badges

• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  Agreed. People do this all of the time. Unless there's a legally binding contract then no obligation of any kind exists.
  
  – joeqwerty
  Jun 7 at 18:33
  

  
  
  
  


• 
  
  
  

  
  4
  

  
  
  
  
  
  

  
  
  @JoeStrazzere A moral commitment or legal commitment?Currently its a promise you are breaking (the company has not give you anything and you have not done anything for the company).The commitment happens when you do work for compensation.Not saying that breaking a promise will not have consequences but having not received anything I would feel no obligation if a better opportunity turned up.I like think about it from the company perspective;If the company had a change in its situation would they give me a second though in canceling the job opportunity. Most American companies would not.
  
  – Martin York
  Jun 7 at 19:26
  
  

  
  
  
  


• 
  
  
  

  
  1
  

  
  
  
  
  
  

  
  
  @JoeStrazzere So you are never ever going to leave the company you currently work for no matter what the situation? I seem to remember you committed to them when you accepted their initial offer. Commitment is a two way street. Employee will work for you the company and the company will pay the employee. As long as scenario is Mutually beneficial. Either party may break the commitment at ANY time when they no longer feel that it serves their best interests (that's why we have contracts).
  
  – Martin York
  Jun 8 at 3:21
  
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  @JoeStrazzere Now I make a commitment to my friend I will keep that commitment. Unless something like my mother dies! I am going to the funeral; and I would expect a friend to understand the situation. All commitments are situationally dependent (there are no absolutes).
  
  – Martin York
  Jun 8 at 3:24
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  @JoeStrazzere If you give your word. And would keep that commitment no matter the situation. Then you are a better man/woman/person than any others I have ever met.
  
  – Martin York
  Jun 8 at 3:28
  
  

  
  
  
  

 | 
show 2 more comments

3

You have no obligation to write an apology letter, and in my personal opinion, it would be pretty tacky to do so. If you haven't signed anything with the first company, you didn't commit to them yet and it isn't too late to change your mind. They will (or, at least, should) understand this. Simply tell them that you've changed your mind about the offer and move on.

share|improve this answer

answered Jun 7 at 17:50

scatterscatter

68122 silver badges77 bronze badges

• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  Agreed. People do this all of the time. Unless there's a legally binding contract then no obligation of any kind exists.
  
  – joeqwerty
  Jun 7 at 18:33
  

  
  
  
  


• 
  
  
  

  
  4
  

  
  
  
  
  
  

  
  
  @JoeStrazzere A moral commitment or legal commitment?Currently its a promise you are breaking (the company has not give you anything and you have not done anything for the company).The commitment happens when you do work for compensation.Not saying that breaking a promise will not have consequences but having not received anything I would feel no obligation if a better opportunity turned up.I like think about it from the company perspective;If the company had a change in its situation would they give me a second though in canceling the job opportunity. Most American companies would not.
  
  – Martin York
  Jun 7 at 19:26
  
  

  
  
  
  


• 
  
  
  

  
  1
  

  
  
  
  
  
  

  
  
  @JoeStrazzere So you are never ever going to leave the company you currently work for no matter what the situation? I seem to remember you committed to them when you accepted their initial offer. Commitment is a two way street. Employee will work for you the company and the company will pay the employee. As long as scenario is Mutually beneficial. Either party may break the commitment at ANY time when they no longer feel that it serves their best interests (that's why we have contracts).
  
  – Martin York
  Jun 8 at 3:21
  
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  @JoeStrazzere Now I make a commitment to my friend I will keep that commitment. Unless something like my mother dies! I am going to the funeral; and I would expect a friend to understand the situation. All commitments are situationally dependent (there are no absolutes).
  
  – Martin York
  Jun 8 at 3:24
  

  
  
  
  


• 
  
  
  

  
  

  
  
  
  
  
  

  
  
  @JoeStrazzere If you give your word. And would keep that commitment no matter the situation. Then you are a better man/woman/person than any others I have ever met.
  
  – Martin York
  Jun 8 at 3:28
  
  

  
  
  
  

 | 
show 2 more comments

You have no obligation to write an apology letter, and in my personal opinion, it would be pretty tacky to do so. If you haven't signed anything with the first company, you didn't commit to them yet and it isn't too late to change your mind. They will (or, at least, should) understand this. Simply tell them that you've changed your mind about the offer and move on.

share|improve this answer

answered Jun 7 at 17:50

scatterscatter

68122 silver badges77 bronze badges

share|improve this answer

answered Jun 7 at 17:50

scatterscatter

68122 silver badges77 bronze badges

answered Jun 7 at 17:50

scatterscatter

68122 silver badges77 bronze badges

answered Jun 7 at 17:50

scatterscatter

68122 silver badges77 bronze badges